WHS Part-time Assistant Athletic Director (2025-2026 Stipend Position)

The Role
Westwood Public Schools seeks candidates of diverse backgrounds and experiences for the position of Part-Time Assistant Athletic Director for the 2025-2026 school year. Our ideal candidate is organized, flexible, passionate about the student-athlete experience, and excited to work in a fast-paced environment. The Assistant AD works closely with the Athletic Director and the Athletic Trainer to provide the leadership to support a safe and healthy 6-12 Athletic program. The Assistant AD provides site supervision and support; manages season-by-season student registration, fees, and eligibility; schedules transportation and officiating; oversees equipment and uniform inventories; supports end-of-season team recognition; communicates regularly with stakeholders at all levels throughout the district; and performs other essential tasks. The Assistant AD reports directly to the Athletic Director. This is a 11-month position (August - June) and includes evenings, weekends, and work during summer and school vacation weeks. This stipended role is the equivalent of approximately 15 hours/week and is paid on a bi-monthly basis.

Our School

Westwood High School is a thriving community of hardworking and thoughtful students, families, and staff. With approximately 900 students in grades 9-12, the school maintains a small-school feel while offering a comprehensive array of academic programs, co-curricular activities, and support services.  Our leaders, coaches, and student-athletes model and encourage a deep investment in learning.  WHS is a proud METCO school, with strong program leadership and an unwavering commitment to supporting the values of the nation's oldest and most successful public school racial integration program.  

Our District

Westwood is a welcoming suburban community with an exceptional track record of supporting and celebrating its public schools. As a district, we are committed to creating an environment where diverse perspectives and backgrounds are embraced, and we understand that a diverse team allows us to serve our community better. We welcome and encourage individuals of every race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status to seek opportunities within our school district.

You will join the strong professional learning community of the Westwood Public Schools. In our mission to prepare students for college, career, and civic life, we work collaboratively to provide rich and rigorous curriculum, high-quality instruction, trusting relationships, and authentic educational experiences.  We hold true to our core district values of academic excellence and a commitment to improvement; curiosity and tenacity; and respectful relationships in a caring, collaborative community. 

Qualifications

• Bachelor's degree required
• Coaching experience strongly preferred
• Athletic administration experience preferred
• CPR certification required

Roles and Responsibilities

• Culture: supports the AD and principals in providing a community-wide athletic culture in which students strive for excellence—not perfection; develop decision-making and problem-solving skills; and build confidence and character by sharing ownership of their team, engaging in leadership activities, and contributing to the community
• Registration: manages all tasks related to registration for athletes in grades 6–12 for all three athletic seasons, such as athletic collection, database entry, promotion and publicity, website management, and timely communications with coaches, families, athletes, and community partners
• Event Planning and Coverage: plans and implements regular and special athletic events, including event set-up and take-down. Provides administrative coverage, including night, weekend, and school vacation week contests and activities
• Digital Communication:  collaborates with the AD, local and regional media, and social media outlets to support a positive, inclusive, and up-to-date social media presence for the department. Maintains the Athletics Website, including coach lists, schedules, season start-dates and registration deadlines, online registration and payment links, event scheduling, team rosters, and athletic alumni records.
• Policy, Procedures, and Compliance: maintains the Athletic Department Handbook in collaboration with the AD, Trainer, Health Office, and school-based leadership teams. Ensures departmental compliance with all WPS policies, the TMS and WHS Student Handbooks, MIAA rules and regulations, and Massachusetts General Laws. Executes other MIAA requirements, including committing game schedules, submitting tournament entry forms, and ensuring adherence to all relevant MIAA and league rules and deadlines.
• Reporting: Creates the Athletic Department Annual Report, summarizing data such as transportation usage, event totals, student participation rates, fee collection breakdowns, and registration compliance. Generates additional reports including the Title IX compliance report and the Civil Rights Survey. 
• Staff Support: participates in the recruitment, hiring, development, support, and evaluation of the athletics coaching staff.
• Assumes other leadership responsibilities as assigned by the building principals and Athletic Director.

Job Environment

Work takes place in classrooms and other building rooms/areas, including offices, auditorium, gym, lunchroom, and hallways, within a school building setting, primarily indoors. The job takes place in a high-performing school district with high expectations.

Physical Requirements

• Requires sufficient vision to read printed documents and to view detail on a computer screen for extended periods.
• Requires frequent standing, walking, sitting, bending, and reaching, as well as carrying and occasionally lifting up to 30 lbs.
• Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation, on the telephone, and in the classroom.
• Ability to hear sounds clearly up to twenty feet.
• Travel among buildings may be required.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Westwood Public Schools does not discriminate on the basis of race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status.